Finance transformation – supplier-funded promotions

We will be starting to use SAP 4/HANA from 5 October as part of our finance transformation.

In Co-op's new process, promotional invoicing will be consolidated to include tCG, Franchise and FRTS Societies volume into one weekly invoice per contract. The invoicing will break down the invoicing by product and also the cumulative volume claim by tCG, Franchise and FRTS Society.

All suppliers will have one Co-op account no for both accounts payable and accounts receivable, though there will be some exceptions, for example if you have multiple accounts or if you are a primary logistics partner.

There will be some changes in processing corrections in dispute resolution.

Temporary impact on invoicing of supplier-funded promotions

The transition to the new system will affect the timing of invoicing of supplier-funded promotions in the run up to go live - see table below.

Promotions that commenced in store prior to 3 September	Promotions that commence on or after 3 September
Will be invoiced via Co-op's existing legacy process	Will be invoiced in our new process
Suppliers should expect no changes	Suppliers should expect to see a series of invoices shortly after 5 October, to catch up on the delayed invoicing